Some in the trade are unclear about how to handle reconciliation entries (type 9) that are filed in ACE via one customs broker, but where the actual reconciliation is handled by another broker. Specifically, the issue is whether the importer, the original filing broker and the recon broker all have access to information via ACE.
The short answer is that in ACE, the importer has access to entry data filed by all brokers, and is able to share those detailed entry reports with the broker filing the reconciliation. However, based on recent experience, currently the best and most accurate reporting for reconciliation purposes is STILL use of the ITRAC report. This includes complete entry data as well as a “recons due” report (and many other views) to ensure that all underlying flagged entries are properly closed out. ITRAC, used in conjunction with CBP’s Master Extract, paints the best picture for recon.
At this time, ACE reports can be used as a third source to validate questions, but there remain issues and inconsistencies with the data when it comes to recon. Once ACE supplants ACS as US Customs’ official system of record on October 1, 2016, it is expected that ACE reports will be the definitive source for recon data.
In the meantime, importers may request ITRAC and Master Extract reports from CBP. We encourage importers to make requests close to the time they begin working their recons, so that any post-entry activity (e.g., refund amount, tariff changes etc.) is captured in the data, making the recon filing process less painful. The foregoing, of course, also applies to US importers that self-file their own recon entries without the use of a broker.